Thursday, May 7, 2009

Day-of schedule

I really like lists. I am nearly always carrying at least one around with me. I hardly ever go food-shopping without a detailed list separated by store department. Without it, I'd forget half of what I was there for. I also really like packing lists, which allow me to think about vacation clothes without any of the labor involved in taking them off the hangers and putting them into a suitcase. So obviously, I've made quite a few wedding-related lists the last several months. The current one is really small and manageable, though, and fits right into my wallet. It's getting smaller, too. YAY.

Schedules, on the other hand? While I appreciate the structure of schedules, I'm not at all Type A about sticking to them. I think of them more as overarching guidelines. When I taught an undergrad class, I played fast and loose with the syllabus, letting the class run as organically as possible, seeing where the students themselves took us. When I facilitated public meetings, it was the same thing; allowing the process to define the product always rewarded the group in the end. All that said, I've been avoiding making day-of wedding schedules for some time. Maybe I felt like the schedules would pin me down too much, lock me into a timeline I wasn't fully comfortable with, I'm not sure. Whatever the original cause, it's actually a relief at this point to finally get a preliminary schedule down on paper. Here's how it's looking now - not at all nailed down, just where I think we're headed with it. Thoughts and feedback on our reception timeline in particular would be fantastic!

10:30 - 3:30: Girls getting pampered and dressed, lunch and cocktails etc. (I have a separate schedule with seven women's nail/hair/makeup appointments staggered in 15-minute increments - really exciting details I am sparing everyone)

2:30 - 3:30: Guys getting ready

3:30: Our "first glimpse" photos

4:00: Bridesmaid photos/Groomsmen photos/Immediate family photos

4:30 - 5:00: Ceremony and group photo*

5:00 - 6:00: Cocktails and hor d'oeuvres at reception/Bridal party finishes photos (No announcement for us when we get there - we just want to ease in. Plus, if the DJ screws up and calls me the wrong name I'm going to kill someone, so this helps prevent that!)

6:00 - 6:30: Welcome Toast from my parents, Dinner begins

6:30 - 7:00: Dinner continues. Best Man/Best Woman speeches, followed by Toast from the two of us.

7:00: Dessert served, First Dance

7:15-ish: Father/daughter and Mother/son dance (same time), after which the dance floor opens

7:30 - 8:00: We need to sneak out at some point to get sunset photos on the sound*

10:00: Reception ends. After-Party is across the street.

* During our first attempt at this, we realized we'd scheduled the First Dance and Toast at the exact window that our photographer needs us to sneak out and capture our sunset photos. Oops. So since we can't change the time of the sunset, we're now going to try to actually begin our ceremony on time. EEK!


Maggie said...

Update: In case this is tight, we're still fine for our sunset photos if dinner is 6:00-7:15, and the dance floor opens at 7:30.

Mrs. Newlywed said...

I find this hilarious.

I am UBER Type in I make a schedule every single day of my life...and follow it.

The one day I didn't do that?

My wedding day...seriously. I would not allow anyone to make a schedule. I didn't want to be stressed about time. I just wanted to be laid back about the whole thing...and it worked out well.

mimi said...

oh i have a schedule but it's not as detailed as yours. will things actually happen if i don't write it on the schedule? i am a Big Fan of lists but schedules i am not used to.

anyway... yours seems right on.

Leika said...

Just a thought (because I'm a planner AND type A, and this is the way my thoughts run...), but if you plan to do your bridal party and family photos out on the dock, you might want to consider moving the first part of the schedule up, and starting those photos at 3:30 rather than 4:00. People really like weddings, and they'll come early (and I'm guessing you don't want them to see you in all your bridal glory ahead of time), plus you'll need some time to get them seated in order to start on time. Photos take longer than you might think, and you don't want to feel rushed out so the guests can come sit down.

EmilyB said...

Thank you times a million for posting this! I am stressing myself out with determining the "run of show" for the wedding reception. I've moved everything a million different places, but I love the way you spread it all out, and I'll likely do something similar! Your wedding is going to be fantastic!!